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Belper Refugee Welcome Privacy Notice

Belper Refugee Welcome (BRW) is committed to protecting and respecting your privacy. This notice explains how we handle data we receive, and your rights and options in relation to how we collect and use your personal information.


The type of personal information we collect : 


We currently collect and process the following information: 

  • Personal identifiers, contacts and characteristics (for example: your  name and contact details, skills and/or resources that you are offering to BRW) 

  • Email addresses 


How we get the personal information and why we have it 


Most of the personal information we process is provided to us directly by you because you have completed a membership form or have made contact through our website for one of the following reasons: 


  • You are interested in receiving information about Belper Refugee Welcome 

  • You would like to volunteer to help support us

  • You would like to make a donation to us

We also receive personal information indirectly, from the following sources in the following scenarios: 


  • Indirectly from third parties with whom we work. For example, if you have made a donation to us through a website such as Just Giving, and have given them permission to share your information with us.

  • When you visit our website. For example, our website uses essential and non-essential cookies which will be saved on your computer and which allow it to function and provide an analysis. The hosts of our website,, use cookies to assist the website to function and also to collect information which may be used for marketing purposes. If you do not want to receive cookies you may set your browser to reject them. If you do reject the use of essential cookies there may be parts of our website that you will be unable to access.

We use the information that you have given us in order to enable us to provide you with information about BRW and how you might be able to help us. 

We may share this information with group leaders within BRW and/or members of BRW who are organising events on our behalf.

General Data Protection Regulation


Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are: 


  • your consent. You are able to remove your consent at any time. You can do this by contacting us in writing at the address above, by email or through our website


  • We have a legitimate interest 

We collect your personal information from the membership and volunteering forms that you complete. This might be by completing a paper copy or completing the form online. 


You may withdraw your consent for us to process your information in the ways described by contacting us in writing at the address above, by email or through our website.

How we store your personal information 


Your information is stored securely on password protected computers that have up to date virus protection installed.


We keep membership forms for up to five years. We will then dispose of your information by deleting any that is held digitally, and shredding any that is stored on paper.


Your data protection rights 


Under data protection law, you have rights including: 


Your right of access You have the right to ask us for copies of your personal information.  

Your right to rectification You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.  

Your right to erasure You have the right to ask us to erase your personal information in certain circumstances.  

Your right to restriction of processing You have the right to ask us to restrict the processing of your personal information in certain circumstances.  

Your right to object to processing You have the the right to object to the processing of your personal information in certain circumstances. 

Your right to data portability You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances. 


You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. 

Please contact us at: or by writing to us at 1 Chevin View Belper DE56 1BB if you wish to make a request. 

How to complain 

If you have any concerns about our use of your personal information, you can make a complaint to us at: or by writing to us at 1 Chevin View Belper DE56 1BB. 

You can also complain to the ICO if you are unhappy with how we have used your data. 


The ICO’s address:             

Information Commissioner’s Office 

Wycliffe House 

Water Lane 



SK9 5AF 


Helpline number: 0303 123 1113 

ICO website: 

Changes to our Privacy Notice

Any changes that we make to our Privacy Notice will be posted on our website. If we make any significant changes we will notify you directly, where it’s reasonably possible for us to do this.

How to contact us:


If you have any concerns or questions about this notice you may contact us by email or post at:


Belper Refugee Welcome (BRW)

1 Chevin View Belper DE56


Or via our website :

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